September 26, 2023 | Words and Image(s): MaSci Foundation COMELEC: Chairperson Alejandro Balboa III (1990), Member Evelyn Parangalan (1973), and Member Che Prudente (1979)
The Manila Science High School Alumni Foundation, Inc. (MSHSAFI/MaSci Foundation) COMELEC shares the guidelines for the election of the 2024 Board of Trustees (BOT).
1) UPDATING OF THE MiGS STATUS
THE ALUMNI ID NUMBER
The MaSci Foundation BOT Treasurer will issue the Alumni ID Number to the new Individual or Batch Member in Good Standing (MiGS), along with the Official Receipt.
Existing and previous MiGS may send a request for a copy of the Alumni ID Number to MaSci Foundation BOT Treasurer Luz Lorenzo (1977), luzlorenzo@mascialumnifdn.org. The Alumni ID Number will be used by the COMELEC to verify the validity of the e-Ballots.
The types, corresponding fees, and the names of the MaSci Foundation’s MiGS as of 15 September 15, 2023 (The lists will be updated accordingly):
a) INDIVIDUAL ANNUAL MiGS (PhP 500)
b) INDIVIDUAL LIFETIME MiGS (PhP 7,000)Flores, Constantino P. (1966), Loteyro, Corazon B. (1968), Felias-Viceral, Maria Zenith A. (1971), Dizon-Bondoc, Yolanda M. (1975), Cheng, Jaymi Therese Esmama (1996), Rebusi-Navarro, Crisolita S. (1976), Pasion, Edgardo C. (1984), Castillo, Cherry Vi Saldua (1995), and Pusing, Alvin David (2000)
c) BATCH ANNUAL MiGS (PhP 15,000)(Covers all members of the Batch)
d) BATCH LIFETIME MiGS (PhP 200,000)(Covers all members of the Batch)All members of Class 1977, 1979, 1980, 1996, and 1997
e) ATOM Awardees (Included as INDIVIDUAL LIFETIME MiGS)
HOW MiGS CAN NOMINATE, BE NOMINATED, OR APPLY FOR CANDIDACY
2a) HOW TO FACILITATE AN e-NOMINATIONThe e-Nomination will be accepted by the COMELEC from September 26 to October 16, 2023, based on the Philippine time zone. Before starting the process of e-Nomination, make sure to request a copy of a Candidate Profile Form from mascifdncomelec@yahoo.com.
2a.1) The Nominator sends an email message addressed to the Nominee with the following content:
———————————————–
To: [email address of the Nominee]
Subject: My e-Nomination 2024: (NAME OF THE NOMINEE, BATCH)———————————————–
The Nominator: [Name and Batch]
My Nominee: [Name and Batch], [Country of residence]
Dear [Nominee],
I would like to nominate you as one of the candidates for 2024 Board of Trustees of the MaSci Foundation.
Should you be willing to serve MSHS as a Board Member of the MaSci Foundation, kindly accept my nomination and by sending me back, the completed copy of the attached CANDIDATE PROFILE FORM.
-[Nominator]
2a.2) Confirmation of acceptance/Declining the nomination by the Nominee, in reply to the Nominator, may be written as follows:
“Dear [Nominator],Yes, I am/No, I am not willing to serve MSHS through the MaSci Foundation. I hereby accept/decline the nomination.
Attached is my Brief Candidate Profile (for accepted nomination).
-[Nominee]”
2a.3) The Nominator forwards the thread of the accepted nomination to the COMELEC, copying the Nominee:
–———————————————–
cc: [Nominee]
Subject: My e-Nomination 2024: (NAME OF THE NOMINEE, BATCH)————————————————
To: The COMELEC Chair
I hereby submit, in the thread below, the acceptance of my Nominee to be an Official Candidate for a position in the 2024 MaSci Foundation Board of Trustees. Attached is the Nominee’s CANDIDATE PROFILE.
-[Nominator]
2a.4) The COMELEC Chair confirms the receipt of the nomination, after a successful verification of the MiGS status for both the Nominator and the Nominee, from the list of MiGS of the MaSci Foundation.
2b) HOW TO FACILITATE AN e-APPLICATION FOR CANDIDACYThe e-Nomination will be accepted by the COMELEC from September 26 to October 16, 2023, based on the Philippine time zone.
2b.1) The applicant sends an email for e-Application for Candidacy addressed to the COMELEC:
————————————————
Subject: My e-Application for BOT 2024 Candidacy
————————————————
To: The COMELEC Chairperson
My name is [First and Last/Maiden Name] of [Batch], now residing in [Country of Residence].I am willing to serve the MSHS as a 2024 BOT of the MaSci Foundation.I hereby file my candidacy to run for a seat in the 2024 Board of Trustees of the MaSci Foundation.
Attached is my CANDIDATE PROFILE.
-[Applicant Candidate]
2b.2) The COMELEC Chair will confirm the receipt of the application for candidacy, after a successful verification of the MiGS status of the applicant from the list of MiGS of the MaSci Foundation.
3) POSTING OF THE OFFICIAL LIST OF 2023 BOT CANDIDATES
4) CASTING OF VOTES
A MiGS shall cast only one vote and, therefore, has to choose only one from the following:1. Email Ballot2. Google Form, or3. Onsite casting of Vote
4a) CASTING A VOTE USING THE GOOGLE FORM e-BALLOT
The Google Form e-Ballot will be accessible starting October 16, 2023. Only e-ballots received by the COMELEC from October 16 to 20, 2023, 12:00 midnight based on the Philippine time zone will be considered valid. The Google e-Ballot will contain the names of the Official Candidates. A valid e-Ballot should not have more than 15 selected candidates.
The COMELEC will confirm the receipt of e-Ballot after successful verification of the MiGS status of the e-voter from the list of MiGS of the MaSci Foundation.
4b) CASTING A VOTE USING PERSONAL EMAIL FOR e-BALLOT
Only e-ballots through personal email received by the COMELEC from October 16 to 20, 2023, 12:00 midnight based on the Philippine time zone will be considered valid.
4b.1) A MiGS who opts to participate in the e-voting using an email Ballot, shall cast only one (1) e-ballot, using her/his personal email account. The email e-Ballot is an email message that contains not more than 15 names lifted from the Official List of the Candidates.
4b.2) The e-voter shall send the e-ballot to the COMELEC Chair, containing the following:——————————-
Subject: My e-Ballot 2024
——————————
To the COMELEC Chair:
I am [Name of e-Voter] of [Batch], [Alumni No. ____].
I hereby cast my e-vote for the following candidates:
1. [Name of candidate], [Batch]
2. [Name of candidate], [Batch]
…
15. [Name of candidate], [Batch]
4b.3) The COMELEC will confirm the receipt of e-Ballot after successful verification of the MiGS status of the e-voter from the list of MiGS of the MaSci Foundation.
4c) CASTING A VOTE ONSITEOnsite casting of votes will be from 5:30 PM to 6:30 PM only on October 22, 2023 during the 2023 Alumni Homecoming to be held at Patio Victoria in Intramuros, Manila.
5) PROCLAMATION OF THE BOT 2024The decision of the COMELEC Chair, in any and all matters brought for her/his consideration and judgment, shall be final.
The MaSci Foundation COMELEC 2024:
Alejandro Balboa III (1990) – Chairperson
Evelyn Parangalan (1973) – Member
Che Prudente (1979) – Member
Email address: mascifdncomelec@yahoo.com
Facebook Page: Ma Sci Fdn-Comelec
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